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The dashboard
Your starting point after logging in: an overview of your organisation
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Welcome to Travas
After logging in, you will see your organisation dashboard. All actions, notifications and projects are available in one place.
Dashboard: Recycling BV
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- 1Statistics at the top: amount to be declared, volume to be declared and remaining volume of your active notifications.
- 2Actions: outstanding tasks that require your attention, such as missing documents or confirmations.
- 3Notifications: updates from chain partners, such as carriers who have departed or authorities who have approved.
- 4Quick links on the left: New project, Document management and Manage organisation.
- 5Project overview at the bottom: all active shipments with name, type, project number and duration.
First time logging in? The dashboard will be empty at first; that is normal. Start by setting up your organisation details via Manage organisation.
Manage organisation
Set up your company details: these form the basis of your Annex VII documents
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Navigate to organisation management
Click on Manage organisation in the left column of the dashboard.
Manage organisation: Manage tab
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- 1Click on Manage organisation in the left menu of your dashboard.
- 2In the top right you will see two tabs: Manage (organisation details) and Users (team members).
- 3Upload your logo and banner via the photo area at the top. Maximum 2 MB, formats JPG, PNG or GIF.
Note: your organisation name and address are automatically transferred to your transport documents (Annex VII). Fill these in completely and accurately.
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Enter general details
Enter your organisation's contact details and save.
| Field | Description |
|---|---|
| Name required | Full company name as registered at the Chamber of Commerce |
| Street + no. required | Registered address of your organisation |
| Postcode + City required | Included in Annex VII box 3 |
| Country required | Select the country of establishment from the list |
| Phone required | Contact number of your organisation |
| Fax optional | Only if required by authorities |
| Email required | General organisation email address |
| Contact name required | Name of the responsible person |
Section: General details
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Click Save at the bottom of the page to save changes. A confirmation message will appear in the top right.
Registration numbers
Legally required numbers for cross-border waste transport
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Enter registration numbers
Scroll down within Manage organisation to the Registration numbers section.
Section: Registration numbers
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| Field | What is this? |
|---|---|
| CoC number required | Your Chamber of Commerce registration number |
| Approval registration no. if applicable | Approval number of the waste processor or collector |
| VIHB number if applicable | Carrier/Collector/Trader/Broker registration (NL) |
| EORI number optional | Customs identification number for EU trade (format: NL + 9 digits) |
| VAT number optional | Tax identification number |
| Establishment number optional | CoC establishment number (8 digits) |
Need a VIHB number? Apply via the National and International Road Transport Organisation (NIWO) if you transport or collect waste in the Netherlands.
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Save and verify
Save all registration data using the Save button at the bottom of the page.
Done? Once all required fields have been completed and saved, your organisation profile is complete. You can now add users or create a new shipment.
Registration numbers are automatically populated in your Annex VII transport documents. Check the numbers carefully: an incorrect number may lead to rejection by the enforcement authorities.
Manage users
Give colleagues access to your organisation in Travas
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User overview
Click on the Users tab on the right side of the Manage organisation screen.
User management: overview of team members
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- 1The screen shows all users with access to your organisation, including their email address and permission level.
- 2For each user you can see when they last logged in, or Not yet logged in if the invitation has not been accepted yet.
- 3Use the ⋮ menu next to a user to adjust permissions or revoke access.
Two access levels:
Full access: can create, edit shipments and use all features.
Read-only: can view everything but cannot make changes.
Full access: can create, edit shipments and use all features.
Read-only: can view everything but cannot make changes.
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Invite a new user
Click the Invite button in the top right of the user overview.
Modal: Invite team members
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- 1A pop-up window Invite team members will appear.
- 2Enter the email address of the colleague you want to invite.
- 3Select the permission level: Full access or Read-only.
- 4Click Send. The colleague will receive an invitation email to activate their account.
No account yet? If the invited person does not yet have a Travas account, a new account will be created for them automatically.
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Choose permission level
Use the dropdown menu to choose the access level for the new user.
Dropdown: Full access or Read-only
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| Level | What can the user do? |
|---|---|
| Full access | Create and edit shipments, upload documents, invite users, change all settings |
| Read-only | View all shipments and documents, but cannot create or change anything |
Choose Read-only for colleagues who need to monitor but are not actively working in the system: such as accountants or internal auditors.
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Confirmation
A confirmation appears in the top right after the invitation is sent.
Toast: "Access to organisation granted"
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- 1The green message "Access to organisation granted" confirms the invitation has been sent successfully.
- 2The invited person appears immediately in the list with the status Not yet logged in until they accept the invitation email.
- 3You can invite additional users or remove existing users at any time via the same screen.
Your organisation is now fully set up. You are ready to create your first shipment via New project on the dashboard.
✓
Organisation set up
Your organisation profile is complete and your team members have access. You are ready for your first shipment.
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Document management
Central location for all documents of your organisation
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Navigate to document management
Click on Document management in the left column of the dashboard.
Dashboard: click on "Document management"
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- 1Click on Document management in the left menu of your dashboard.
- 2You will be taken to the document overview of your organisation.
What is in Document management? This is where you store organisation-wide documents such as bank guarantees, approval certificates and other attachments not linked to a specific shipment.
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Document overview
The overview shows all uploaded documents as cards with filename and size.
Documents: overview page
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- 1Each document is displayed as a card with a preview, filename and file size.
- 2Click Download below a document to download it directly.
- 3On the left you will find three actions: Print documents, Download all documents and Upload document.
- 4The number of documents is shown below the page title: Recycling BV • 1 document.
Upload document
Add a new document to your organisation file
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Select file
Click + Upload document to open the file selection screen.
File selection: choose the file to upload
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- 1Click + Upload document in the left panel.
- 2Your operating system will open a file picker. Navigate to the document you wish to upload.
- 3Select the file (e.g. a bank guarantee, approval certificate or other PDF document).
- 4Click Upload to send the file.
Supported file types: PDF, JPG, PNG and other common document formats. Keep the filename clear and recognisable, as it will be displayed in the overview.
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Upload confirmed
After uploading, the document appears directly in the overview.
Confirmation: "Document uploaded successfully"
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- 1The green message "Document uploaded successfully" appears in the top right.
- 2The new document is immediately visible in the overview as an additional card.
- 3The document count in the page title is updated automatically.
- 4Want to remove a document? Click the icon at the top right of the document card.
The document is saved and immediately available to everyone with access to your organisation.
Download documents
Download a single document or the complete file as a ZIP
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Download a single document
Click Download below a document card to save that file directly.
- 1Click the blue Download link below the desired document card.
- 2The file downloads immediately to your default download folder.
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Download all documents at once
Click Download all documents for a ZIP archive of all files.
Browser asks permission for downloads
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- 1Click Download all documents in the left panel.
- 2Your browser may ask whether downloads from travas.eu are allowed. Click Allow to continue.
- 3All documents are downloaded as a ZIP file to your download folder.
One-time browser setting: If you click Allow , your browser will remember this for travas.eu. You will not need to confirm this again for future downloads.
Print documents
Select and print multiple documents at once
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Print documents
Click Print documents to open the print dialogue.
Print modal: select documents and order
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- 1Click Print documents in the left panel. A modal will appear with all available documents.
- 2Select the documents to print by clicking them. Selected documents show a checkmark in the top right.
- 3On the right you will see the Afdruksvolgorde: de nummering bepaalt de volgorde in de gecombineerde PDF.
- 4Click Print documents (blue button) to merge and print the documents.
Tip: The print function combines all selected documents into a single PDF in the specified order. Useful when submitting a complete file to the authorities.
✓
Document management complete
You now know how to upload, download and print documents in Travas.
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Account settings
Manage your personal settings, password and signature
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Open the account menu
Click on your initials or profile photo in the top right to open the account menu.
Top right: click your initials to open the menu
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- 1Click the circle with your initials in the top right (e.g. ET). A dropdown menu will appear.
- 2The menu shows three options: a status message, Account and Log out.
- 3Click Account to open your personal settings.
DIWASS access lost? If you see the red message "DIWASS access lost" at the top of the menu, please contact Travas at info@travas.eu. This means your DIWASS connection needs to be renewed.
Personal information & language
Set your name, email address and platform language
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Account settings: Personal information
Update your name, email address and interface language.
Account settings: Personal information
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- 1Upload a profile photo by clicking the photo area. Your initials will be shown if no photo has been set.
- 2Update your name. This will be shown in the system and on signed documents.
- 3Update your email address if needed. You will first receive a confirmation link at the new address before the change takes effect.
- 4Select your language: Dutch, English or German. The entire interface will adjust accordingly.
- 5Click Save to store the changes.
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Choose language
Travas supports three languages: Dutch, English and German.
Language: choose from Dutch, English, German
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- 1Click the Language dropdown to open the options.
- 2Choose Dutch (Nederlands), English or German (Deutsch).
- 3Click Save. The interface will immediately reload in the chosen language.
The chosen language only applies to your personal view. Other users in the same organisation may have set a different language.
Change password
Set a new password for your Travas account
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Set a new password
Click Change password in the right-hand navigation of Account settings.
Change password
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- 1Enter your desired new password in the first field.
- 2Repeat the new password in the Confirm password field.
- 3Enter your current password at the bottom to confirm your identity.
- 4Click Save. Your password is changed immediately.
Strong password: Use at least 8 characters with a combination of letters, numbers and a special character. Never share your password with colleagues: give them their own account via User management instead.
Set up signature
Your digital signature for signing transport documents
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Draw your signature
Click Signature in the right-hand navigation and draw your signature in the drawing area.
Signature: draw in the white area
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- 1Click Signature in the right-hand navigation of Account settings.
- 2Draw your signature in the white drawing area using your mouse or trackpad. On a touchscreen you can use your finger or stylus.
- 3Not satisfied? Click Clear at the bottom right of the drawing area to start again.
- 4Click Save to save the signature.
What is your signature used for?
Your saved signature is automatically inserted when signing:
Your saved signature is automatically inserted when signing:
- Annex VII: transport document for green list shipments
- Annex IA / IB: notification and response form for red list shipments
Tip: Use a steady mouse movement for a legible signature. Draw more slowly than you would with a pen: the mouse sometimes responds more slowly than paper.
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Account settings complete
Your name, language, password and signature are set up. You are ready to work in Travas.
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Add a new organisation
Use the grid icon in the top right to link a new organisation to your account
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Open the organisation selector
Click the grid icon (⊞) in the top right of the navigation bar.
Click ⊞ top right → choose "New organisation"
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- 1Click the grid icon (⊞) next to your profile photo in the top right.
- 2A dropdown will appear showing your active organisations and the option + New organisation.
- 3Click + New organisation to start the setup wizard.
One account, multiple organisations. You can manage multiple companies with a single Travas account. Useful for holding structures or when working as a consultant for multiple clients.
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Search or add organisation manually
Search for your company by name or Chamber of Commerce number. Not found? Add it manually.
Step 02: Link your organisation
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- 1Search by company name or Chamber of Commerce number in the search field. Travas automatically retrieves the details from the trade register.
- 2Is your company not in the results? Click Add organisation manually.
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Enter organisation details
Enter all company details. These will be used for your DIWASS registration.
Add organisation manually
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| Field | Description |
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| Name required | Full company name (as registered at CoC) |
| CoC number required | 8-digit CoC registration number |
| VIHB number optional | For carriers/collectors (NIWO, NL) |
| EORI number optional | Customs ID (NL + 9 digits) |
| VAT number optional | Tax ID (NL + 12 characters) |
| Establishment number required for DIWASS | CoC establishment number (8 digits) |
| Address required | Street, house number, postcode, city |
Establishment number required for DIWASS. Check this number at kvk.nl: it is on your Chamber of Commerce extract.
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Verify company details
Check that all details are correct and adjust where necessary.
Verify company details
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- 1Travas shows an overview of all entered details. Check each field carefully.
- 2Any inaccuracies? Click the field to correct it immediately.
- 3Click Confirm to proceed to the role selection.
The details on this screen are sent directly to DIWASS. Take time to verify everything: corrections afterwards take extra time.
What is your role in the waste transport?
Your choice determines which features you get and whether a subscription is required
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Choose your role
Select the role that best matches your activities. You can change this at any time.
Step 03: What is your role?
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- 1Carrier or processing facility: You receive transport instructions, confirm arrivals and sign transport documents. Free: no subscription required.
- 2Importer or exporter (notifier): you submit notifications to the authorities and coordinate cross-border waste transport. Paid subscription required.
Not sure? If you are a recycling facility receiving waste from foreign suppliers, choose Carrier or processing facility. If you send waste abroad yourself, choose Importer or exporter.
Set up DIWASS connection
Travas needs access to DIWASS to submit notifications on behalf of your organisation
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Choose how to set up the DIWASS connection
There are three options, depending on your situation.
Step 04: DIWASS connection (three options)
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| Option | What does it involve? |
|---|---|
| I already have an EU Login account Recommended · Free | You add Travas Holding B.V. yourself as a user in your DIWASS / TRACES NT account. Takes approx. 5 minutes. |
| I want Travas to arrange this for me One-time fee: €50 | Travas creates an EU Login, registers your organisation as an operator and then transfers the account to you. |
| I do not have an EU Login and will do it myself Free · max. 14 working days | Travas guides you step by step through the registration process with the EU and DIWASS. |
Recommended: option 1. If you already have an EU Login account, this is the fastest route. You add Travas as an administrator in DIWASS: this takes approximately 5 minutes.
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Option 1: Add Travas as administrator yourself
Follow the step-by-step instructions in Travas to add Travas to your DIWASS account.
Instructions: Add Travas as a user in DIWASS
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- 1Go to traces.ec.europa.eu and log in with your EU Login account via eIDAS / e-Herkenning.
- 2Navigate via your name in the top right to Organisation management → Users tab.
- 3Click Add user and search for the email address: diwass@travas.nl.
- 4Assign the role Administrator so that Travas can submit notifications on behalf of your organisation.
- 5Save. Travas receives a confirmation email and verifies the connection automatically.
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Connection status
After setup, Travas shows the current status of your DIWASS connection.
DIWASS connection started: status overview
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- 1Travas as administrator: is processed as soon as you have added Travas in DIWASS.
- 2Operator registration: takes up to 14 working days: this is an EU approval process.
- 3Connection ready: active once all preceding steps have been approved.
- 4You will automatically receive an email once the connection is fully active. You can already explore the platform.
Deadline approaching? Registering as an operator in DIWASS can take up to 14 working days. Start early to be operational before the legal deadline of 21 May 2026.
Your Travas subscription
A straightforward, transparent pricing model: start with 30 days free
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Choose a subscription
Choose your subscription. You always start with a free 30-day trial.
Step 05: Your Travas subscription
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30-day free trial: includes 1 free shipment. No credit card required to get started.
| Item | Price |
|---|---|
| Annual licence | € 495.00 / year |
| 240 transport documents | € 100.00 / month |
| Per document above 240 | € 3.00 / document |
| Per connected importer | € 100.00 / year |
| Unlimited users | Included |
Chain partners (carriers and importers) are included free of charge: they do not need their own subscription to receive and confirm notifications.
You are ready to get started
Your organisation is set up and the DIWASS connection is being processed
Setup complete
Your account and organisation are set up. You will receive an email once the DIWASS connection is active.
Step 06: You are ready to get started!
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- 1Your account and organisation have been created and are active.
- 2The DIWASS connection is Pending. You will receive an email once this is complete.
- 3Click Go to dashboard to get started immediately. You can already explore the platform and complete your organisation details.
Next step: Complete your organisation details via Manage organisation and add your signature via Account settings.
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Switch between organisations
You can switch active organisation at any time using the grid icon in the top right.
Organisation "Travas" active: DIWASS connection notification
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Organisation "Recycling BV" active: with active projects
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- 1Click the grid icon (⊞) in the top right. The dropdown shows all your linked organisations. The active organisation has a checkmark (✓).
- 2Click another organisation name to switch immediately. The dashboard will immediately load the data of the chosen organisation.
- 3Each organisation has its own projects, documents, actions and notifications. Switching has no effect on the other organisations.
- 4An orange dot next to the ⊞ icon indicates unread notifications in one of your organisations.
In the second example, Recycling BV is active and three projects are visible: two green list shipments and one notification procedure. Each project shows the name, type, project number and duration.
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Add organisation complete
You now know all the steps for adding an organisation and setting up the DIWASS connection.
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Create new project
Click + New project in the left menu of your dashboard
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Choose project type
There are two project types: Green list (Annex VII) and Notification procedure (orange/red list).
New project: choose the shipment type
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- 1Click + New project in the left column of your dashboard. A form will appear.
- 2Click the Type dropdown and choose the correct shipment type.
| Type | When? | Document |
|---|---|---|
| Green list | Non-hazardous, recyclable waste to a recognised facility in the EU | Annex VII |
| Notificationprocedure | Hazardous or specific waste requiring prior consent from competent authorities | Annex IA/IB |
Not sure? Check the EWC code of your waste stream. If it is on the WSR green list (Annex III), choose Green list. In all other cases a notification procedure is required.
Enter project details
Give your project a name and enter the duration and quantities
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Notification procedure: basic details
Enter the project details. These form the basis of your notification application to the authorities.
Project details: "Paint residues to Germany" entered
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| Field | Description |
|---|---|
| Name required | A recognisable project name, e.g. "Paint residues to Germany" |
| Project number required | Automatically generated; adjustable to your internal numbering |
| Start date required | Date of the first transport |
| End date required | Latest date of the last transport (max. 1 year for a notification) |
| Total quantity (tonnes) required | Total weight to be transported over the entire period |
| Expected quantity per shipment (tonnes) required | Average weight per journey: determines the number of shipments |
| Remarks optional | Internal note or description for the authorities |
Enter involved parties
Enter the details of the consignor and the importer/recipient
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1. Consignor for the shipment
The consignor is automatically filled based on your organisation details. Check and complete.
Section 1: Consignor + section 2: Importer/recipient
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- 1Your organisation name is already filled in as consignor. Enter the address, phone, email and contact name.
- 2Scroll down to section 2: Importer/recipient and enter the full details of the receiving company.
Importer/recipient is the company that receives and processes the waste in the destination country. Make sure the name, address and contact details match the official registration with the authorities in that country.
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2. Complete importer/recipient details
Enter all required contact details of the receiving party.
Section 2: Importer/recipient fully completed
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| Field | Description |
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| Name required | Official company name of recipient |
| Address required | Registered address in destination country |
| Phone required | Including country code (e.g. +49 for Germany) |
| Email required | Recipient receives notifications at this address |
| Contact name required | Person responsible for receipt |
After saving the importer automatically receives a notification via Travas. Make sure the email address is correct: all arrival and processing confirmations go through this address.
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Save
Click Save at the bottom of the form to create the project.
After saving, the project is created and the project dashboard opens immediately. Travas automatically generates a list of outstanding actions you still need to complete for the notification.
Project dashboard
After saving, the project dashboard opens with route map, statistics and outstanding actions
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Your new project has been created
The project dashboard gives an immediate full overview of the status and outstanding tasks.
Project dashboard: "Paint residues to Germany" directly after creation
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- 1Route map on the left shows the route visually: from Arnhem (NL) to Tilburg (NL) towards Germany. The flags indicate the departure and destination country.
- 2Statistics at the top: total quantity (24 tonnes), shipments completed (0/6), start date and end date.
- 3Actions (open): Travas has automatically generated a list of documents you still need to upload for the notification.
- 4Notifications: the message "DIWASS connection pending" shows the connection is still being processed. You can already upload documents.
- 5Left menu: via Start notification procedure you start the formal application once all documents are ready.
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Handle outstanding actions
Travas shows exactly which documents you still need to provide before the notification can be submitted.
- 1Upload intended route: a map or description of the transport route including border crossings.
- 2Upload carrier insurance: proof of liability insurance for the transport of waste.
- 3Upload carrier registration: the carrier's registration document (VIHB or equivalent).
- 4Upload financial guarantee: bank guarantee or equivalent security required by the WSR.
Click the action to go directly to the upload screen for that specific document. You can handle actions in any order: Travas tracks which ones are still outstanding.
Once all documents have been uploaded and the DIWASS connection is active, use Start notification procedure to submit the formal application to the competent authorities.
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Edit project
You can always adjust the project details via Edit project in the left menu.
Dashboard: click "Edit project" on the left
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Edit project: same form as when creating
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- 1Click Edit project in the left column of the project dashboard to open the edit screen.
- 2The form is identical to the creation screen. You can adjust all fields: name, dates, quantities, remarks and party details.
- 3Click Save at the bottom. The green message "[Project name] saved" confirms the change.
Confirmation: "Paint residues to Germany saved"
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Note when changing quantities: if the notification procedure has already been submitted to the authorities, changes to the total quantity or duration may require a new notification. If in doubt, contact Travas.
Green list project
How a green list shipment differs from a notification procedure
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Create form: green list
The creation form is identical. Choose Green list under Type.
New project: type "Green list" selected
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- 1Under Type, select the option Green list in the creation form.
- 2The consignor details are automatically filled from your organisation.
- 3Scroll down and enter the details of the importer/recipient.
Green list versus notification procedure: no prior consent required. The transport is accompanied by Annex VII instead of Annex IA/IB.
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Completed form
Name, dates, quantities, remarks and importer fully entered and saved.
Completed form: "Paper waste to Germany"
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| Field | Example |
|---|---|
| Name | Oud papier naar Duitsland |
| Start date | 01-06-2026 |
| End date | 31-12-2026 |
| Total quantity | 120,0 ton |
| Per transport | 25,0 ton |
| Remarks | Maandelijkse afvoer oud papier richting papierfabriek |
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Project dashboard: green list
After saving, the project dashboard opens. The left menu now has a New Annex VII button.
Project dashboard green list: "New Annex VII" button + actions
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- 1Left menu: alongside Edit project and Document management you will find New Annex VII. Each shipment within this project gets its own Annex VII.
- 2First action: Sign the Green List Transfer Contract. This is required before you can create an Annex VII.
- 3The standard upload actions then appear: Intended route, Carrier insurance, Carrier registration and Financial guarantee.
Multiple shipments within one project: via New Annex VII you create a separate document per shipment. All shipments are listed in the table at the bottom of the project dashboard.
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Project overview: all types side by side
The organisation dashboard shows green list projects and notifications in a single overview.
Organisation dashboard: green list and notification procedure side by side in the table
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- 1The column Type shows per project whether it is a Green list or Notification procedure project.
- 2Click a project name to open the project dashboard.
- 3Multiple projects of the same type are tracked separately with their own project number and duration.
✓
New project created
You now know how to create a notification procedure and which documents you need to upload afterwards.
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Start notification procedure
Start the formal application to the authorities from the project dashboard
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Start notification procedure
Click Start notification procedure in the left column of your project dashboard.
Project dashboard: click "Start notification procedure"
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- 1Open the project from the dashboard or via My projects. Click Start notification procedure in the left menu.
- 2The notification form opens as a two-column screen: enter details on the left, and see in real time how the official Annex IA is filled on the right.
- 3All data already entered when creating the project (exporter, importer, quantities) will be pre-filled.
Annex IA is the official EU form for notifying cross-border waste shipments. Travas automatically populates this form based on your input and submits it directly to DIWASS.
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Form structure: enter data on the left, live preview on the right
Every change on the left is immediately visible on the official Annex IA on the right.
Left: input form, Right: live Annex IA preview
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- 1Left: the Travas form, divided into numbered sections (1 to 16). Scroll from top to bottom through the form.
- 2Right: the official Annex IA in EU format. Each field updates live as you fill in the left side.
- 3Use the Save draft button (bottom left) to save your progress without submitting. You can continue where you left off later.
- 4Use Submit to DIWASS (bottom right) to submit the final notification once everything is complete.
Sections 1–3: Exporter, Importer & Notification
The basic parties and the notification type
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Sections 1–3 completed
The exporter and importer have been carried over from your project. Check and complete.
Sections 1–3 completed: Annex IA on the right is filled automatically
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- 1Section 1: Exporter/notifier: automatically filled from your organisation details. Check the name, address and contact person.
- 2Section 2: Importer/recipient: carried over from the project. Note: this is box 2 on Annex IA: check the registration number of the receiving facility in the destination country.
- 3Section 3: Notification: the notification number is automatically filled in by DIWASS. Choose the shipment type (Single or Multiple shipments) and the operation type (Disposal or Recovery).
- 4On the right in the preview you can see directly how boxes 1, 2 and 3 of Annex IA are filled on the official EU form.
Sections 4–8: Volumes, dates & carrier
Quantities, transport period, packaging and the planned carrier
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Sections 4–8 completed
Volumes and transport details are carried over from the project; add the carrier.
Sections 4–8: volumes, period, carrier completed
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- 1Section 4: Total number of planned shipments: the number of transports planned within the notification period (e.g. 6).
- 2Section 5: Total planned quantity: total weight in tonnes and volume in m³. Carried over from your project details.
- 3Section 6: Planned period: start and end date of the shipments. The notification is valid for a maximum of one year.
- 4Section 7: Packaging: select the packaging method (e.g. tanker, truck). Enter special handling requirements where applicable.
- 5Section 8: Planned carrier: search for the carrier by name or add manually. Enter the transport mode (e.g. Road) and the establishment number. Click Add carrier for multiple carriers.
Sections 9–11: Producer, facility & operation
Origin of the waste, the disposal facility and the applied process
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Sections 9–11 completed
Indicate where the waste comes from and how it will be processed.
Sections 10–11: disposal/recovery facility + D/R code completed
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- 1Section 9: Producer(s) of the waste: the company that produced the waste. Travas automatically fills in that exporter (2) equals producer (9) where applicable. Also indicate the location where the waste was generated.
- 2Section 10: Disposal/recovery facility: the company in the destination country that processes the waste. Select the facility type and enter name, address and contact details.
- 3Section 11: Disposal/recovery operation: select the applicable D/R code. Enter the technology used and, where relevant, the reason for export.
D codes vs R codes: D codes are disposal operations (e.g. D1 = landfill). R codes are recovery operations (e.g. R3 = solvent recycling, R13 = storage). Check the code with the facility in the destination country.
Sections 12–16: Waste description, codes & countries
Technical description of the waste stream, international codes and border crossings
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Sections 12–14: Denomination, physical properties and waste codes
Provide an accurate technical description and complete all required classification codes.
Sections 12–14: denomination, physical properties and identification codes
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- 1Section 12: Denomination and composition: a detailed description of the waste in plain language. Be specific: mention the origin, composition and any contaminants.
- 2Section 13: Physical properties: select the physical state (liquid, solid, powder, pasty). This determines which additional safety requirements apply.
- 3Section 14: Identification codes: enter all applicable codes.
| Code | What is it? | Example |
|---|---|---|
| Annex VIII/IX (Basel) | Basel Convention hazard classification | A4070 |
| OECD code | OECD country classification | other than under i) |
| European Waste Catalogue (EWC) | European waste number | 08 01 11 |
| National code NL/import country | Country-specific code | 080111 |
| Y-code | Basel hazard class | Y2 |
| H-code | Hazardous property | H3 |
| UN class | UN dangerous goods class | 3 |
| UN number | 4-digit UN number | 1263 |
| UN proper shipping name | Official shipping name | PAINT |
| Customs code (HS) | Harmonized System customs code | 3208 |
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Sections 15–16: Countries involved and customs offices
Enter the transport route with competent authorities and border crossings.
Sections 15–16: countries involved, competent authorities and customs office
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- 1Section 15: Countries/states concerned: select the export country (NL) and the import country (e.g. DE). Use + Add transit country to add countries if the transport passes through a third country. For each country, select the competent authority and the specific border crossing.
- 2Section 16: Customs offices: enter the customs office of entry and exit. For the Netherlands–Germany route this is, for example, Venlo.
- 3On the right, Annex IA is now almost fully completed. Check all boxes visually for any missing information.
Submit to DIWASS
Final check and definitive submission of the notification
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Save as draft or submit definitively
Choose between saving as a draft or submitting definitively to DIWASS.
Confirmation dialogue: "Are you sure?"
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- 1Click Save draft at the bottom left to save your progress without submitting. You can continue later.
- 2When you click Submit to DIWASS, a confirmation dialogue appears: "Are you sure? This will submit the notification to DIWASS."
- 3Click Cancel to go back and make final corrections, or OK to submit definitively.
- 4After submission, Travas processes the notification in DIWASS within one working day. You will receive a confirmation by email.
Processing time: Travas registers in DIWASS within 1 working day of receipt
After submission the competent authorities (ILT, Landesamt) may approve the notification, request additional information, or raise objections. Travas will keep you informed via notifications in the dashboard.
✓
Notification procedure complete
You now know all 16 sections of the notification form and how to submit it to DIWASS.
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Project overview and outstanding actions
The project dashboard shows exactly what still needs to be done
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Outstanding actions in the dashboard
Travas displays all outstanding tasks on the project dashboard.
Project dashboard: outstanding actions and left menu options
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- 1The Actions (open) block shows all tasks that still need to be completed, such as missing documents.
- 2The left menu contains: Edit project, Edit notification document and Document management.
- 3As long as there are outstanding actions, the notification cannot yet be submitted to DIWASS.
Click an action to go directly to the relevant document. After uploading, the action disappears automatically.
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Dashboard after uploading
Once a document has been uploaded, the associated action disappears automatically.
Dashboard after uploading: action removed from the list
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- 1After you have uploaded a document, that action disappears from the action panel. The remaining actions remain visible.
- 2Once all required documents are present and the DIWASS connection is active, the option to submit will appear.
Edit notification
Adjust the completed form via "Edit notification document" in the left menu
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Edit notification document
Click Edit notification document in the left column of the project dashboard.
Edit notification document: form with warning at the top
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- 1A yellow warning will appear at the top if there are still missing documents. Click Edit documents to go directly to the document overview.
- 2All 16 sections of the form can be edited. The live Annex IA preview on the right updates in real time.
- 3To save changes without submitting: click Save draft. To submit definitively: click Submit to DIWASS (only active when all documents are present).
Changes after submission: contact Travas at info@travas.eu. Not all fields can be changed after submission.
Upload missing documents
Via "Document management" in the left menu or via the actions in the dashboard
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Document overview per project
All required documents shown as cards, with the status "Missing" or a file preview.
Document overview: all four documents are still missing
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- 1A grey card showing "Missing" means the document has not yet been uploaded.
- 2Click a card to open the Edit document screen and upload the file.
- 3Via Go to organisation documents at the top you can reuse already-saved documents.
Required documents: Intended route, Carrier insurance, Carrier registration and Financial guarantee.
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Upload document and confirmation
Click a card, select a file and save.
Edit document: title, upload area and document type
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After upload: green confirmation and document visible as preview
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- 1The title and document type are automatically filled in. Click the upload area or drag a file onto it.
- 2After saving, a green confirmation appears and the card shows a file preview.
- 3Repeat this for each missing document.
Once all documents have been uploaded, the notification can be submitted to DIWASS.
Reuse organisation documents
Link organisation-wide saved documents to a project
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Organisation versus project documents
Travas has two separate document stores: per project and per organisation.
Organisation documents: no documents uploaded yet
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- 1Project documents are linked to one specific notification.
- 2Organisation documents are reusable across multiple projects and accessible to the entire organisation.
- 3Click Go to organisation documents in the project documents overview to link files.
Useful for recurring documents: an approval certificate or bank guarantee only needs to be saved once as an organisation document and will then be available for every notification.
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Project overview from the organisation
The organisation dashboard shows all projects in a single overview.
Organisation dashboard: project list with name, type and duration
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- 1The project table shows all notifications with name, type, project number, start and end date.
- 2Click a project name to go directly to that project dashboard.
- 3Via Document management in the left menu of the organisation dashboard you manage the organisation-wide document library.
✓
Documents and notification management complete
You now know how to add missing documents, update the notification and reuse organisation documents.
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Create new Annex VII
On the project dashboard of a green list project you will find three buttons in the left block: Edit project, New Annex VII and Document management. Click New Annex VII to open the form.
The New Annex VII button is only visible on Green list projects. For red list transports, use the notification procedure (Annex IA).
Project dashboard: click 'New Annex VII' in the left block
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- 1Navigate to the desired green list project from your organisation dashboard.
- 2Click New Annex VII in the project block on the left.
- 3The form opens immediately as a panel alongside the live Annex VII preview.
Prerequisite: The transfer contract must be signed by both parties before you send the Annex VII (WSR Art. 18 para. 10). Check that the action 'Sign the Transfer Contract Green List Waste' has already been completed in your action list.
Legal requirement: The Annex VII must be present during the actual transport (Art. 18 para. 1 WSR 2024/1157).
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The form: structure and fields
The form consists of two panels side by side: the input form on the left and a live preview of the official Annex VII on the right. Fields automatically carried over from the project are marked Automatically filled from project.
Boxes 1 (Consignor) and 2 (Importer/recipient) are automatically filled based on the parties entered when creating the project.
Boxes 1 to 5: parties and carrier
Boxes 1–2 filled automatically; box 3 quantity empty; box 4 date today; box 5 carrier still empty
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Boxes 5 to 9: carrier, checkboxes and R/D code
Box 5 carrier address fields; boxes 6–7 checkboxes; box 8 R/D code selection; box 9 trade description free text field
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Boxes 10 and 11: waste codes and countries involved
Box 10 waste identification: Basel IX, OECD, Annex IIIA/B, EC list and National code; box 11 countries involved
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| Box | Description | How to fill |
|---|---|---|
| 1 | Consignor for the shipment | Automatically from project |
| 2 | Importer / recipient | Automatically from project |
| 3 | Actual quantity (tonnes / m³) | Enter manually |
| 4 | Actual shipment date | Manual; default today |
| 5(a-c) | 1st, 2nd and 3rd carrier | Manual; tick whether the carrier actually executes the transport |
| 6 | Producer of the waste | Checkbox: same as consignor (box 1) |
| 7 | Recovery facility or laboratory | Checkbox: same as importer (box 2) |
| 8 | R-code / D-code operation | Select from list |
| 9 | Usual trade description of the waste | Free text field |
| 10 | Waste identification (Basel IX, OECD, Annex IIIA/B, EC list, National code) | Select relevant codes |
| 11 | Countries concerned: export, transit(s), import | Select countries from list |
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Complete the form
Fill in all boxes. The live preview on the right updates in real time as you type. Below is a fully completed example for a shipment of sorted paper and cardboard from Nijmegen to Germany.
Boxes 1–5: parties and carrier completed
Boxes 1–2 automatic; box 3: 20 tonnes and 40 m³; box 4: 15-06-2026; box 5: Van den Berg Transport B.V.
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Box 5 complete and R code
Box 5 with address, contact person and transport mode Road (R); boxes 6 and 7 ticked; R-code R3 selected
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Boxes 9–10: trade description and waste codes
Box 9 free description; box 10: Basel B3020, OECD GB040, Annex IIIA 3.d, EC list 19 12 01, National code 191201
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Box 11: countries involved and full preview
Box 11: export country Netherlands and import country Germany; the preview shows the fully completed document
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Check the live preview on the right before saving. All entered data is visible on the official document, exactly as it will be sent to DIWASS.
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Save as draft
You do not need to complete the form in a single session. Use the Save draft button at the bottom left to save your progress.
Click 'Save draft'
Click the 'Save draft' button at the bottom left to save progress
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Confirmation: draft saved
A 'Draft saved.' message appears in the top right as confirmation
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After saving, the shipment appears in the table at the bottom of the project dashboard with status Draft. Use the Complete draft action in the action list to resume the form later.
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Edit Annex VII
A saved draft can be resumed at any time. On the project dashboard you will see the shipment in the table with status Draft. Click the name of the shipment or use the Complete draft action to reopen the form.
Project dashboard with draft in the table
The shipment is in the table with status 'Draft'. Click the name or use 'Complete draft' in the action list
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Edit the form
The edit screen shows the same layout as the creation screen. The title is 'Edit Annex VII'. All previously saved values are pre-filled.
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The edit screen is identical to the creation screen. You can adjust all fields, save again as a draft, or proceed directly to signing and sending.
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Sign and send
Once all fields have been completed, click Sign and send Annex VII at the bottom right of the form. The platform goes through two confirmation steps before the Annex VII is definitively sent to DIWASS and all parties involved.
Step 1: send confirmation
First confirmation: click 'OK' to proceed to the signing screen, or 'Cancel' to return to the form
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Step 2: place signature
The signing screen shows your name, place and the signature from your account settings. Tick 'Save as default' to retain it.
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The signature in this screen is the one set up via Account settings › Set up signature. If no signature has been set up yet, you can draw one here and save it as the default.
Step 3: final confirmation
Second confirmation: click 'OK' to definitively sign and send the Annex VII to DIWASS and all parties involved
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After clicking OK the action is irreversible. The Annex VII is submitted to DIWASS and emails are sent to the consignor, the importer and the carrier(s).
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Dashboard after sending
After signing you return to the project dashboard. The shipment is visible in the table with status Saved. The action list shows the outstanding follow-up actions for this project.
The shipment is in the table with the green badge 'Saved'. The action list shows outstanding project actions such as uploading transport documents.
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The Annex VII has been successfully submitted to DIWASS. Status Saved means the document has been received and registered.
| Column | Meaning |
|---|---|
| Shipment | Name/number; click to view or edit the document |
| Volume (in tonnes) | The actual quantity as entered in box 3 |
| Recipient | The importer/recipient from box 2 |
| Carrier | The 1st carrier from box 5(a) |
| Status | Draft (not sent) or Saved (received by DIWASS) |
| Documents | Number of attached documents for this shipment |
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Email to the carrier
Immediately after sending the Annex VII, the platform automatically sends an email to the carrier(s) specified in the form. The carrier receives a transport instruction with all relevant details and a direct link to view and sign the transport.
The carrier automatically receives an email with the transport type, waste stream, weight, date and loading/unloading address, plus a button 'Open transport and sign'
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The carrier does not need an account on the Travas platform to sign. The link in the email gives direct access to the transport overview. From that screen the carrier can also invite drivers.
After sending, a sequential chain begins: the carrier signs and invites the driver, the driver executes the transport, and the importer confirms receipt. Use the buttons below to view the flow from each perspective.
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Completion feedback
As consignor you receive two closing emails from Travas: one once the transport has been unloaded (receipt confirmed by the importer) and one once the file is fully closed (recovery statement submitted). After this, the Annex VII procedure is legally complete.
Email 1: shipment received
You receive an email once the importer has confirmed arrival (boxes 13 and 14 completed). The email confirms the waste has been unloaded at the importer and states that the importer must still submit the recovery/disposal statement within 30 days.
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Email 2: Annex VII completed
You receive a second email once the importer has submitted the recovery statement. The procedure is then fully complete. The signed document is available in the project archive.
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Project dashboard: status Transport complete
The shipment in the project table now has the green badge 'Transport complete'. The 'Shipments completed' counter has been updated.
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Fully completed Annex VII document
The final document with all signatures: box 12 consignor (Stefan Sengers), box 13 importer (Hans Muller), box 5 carrier (Mark van den Berg). The document is available via the 'View Annex VII' button on the shipment detail screen.
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The Annex VII procedure is fully complete. All legally required boxes have been filled in and signed. The file has been saved in your project archive on Travas.
Chain overview: related modules
Related module:
How the carrier reviews, signs the Annex VII and invites drivers.
How the carrier reviews, signs the Annex VII and invites drivers.
Related module:
How the driver completes and signs the loading and unloading screen.
How the driver completes and signs the loading and unloading screen.
Related module:
How the importer confirms arrival and submits the recovery statement.
How the importer confirms arrival and submits the recovery statement.
✓
Module complete
You have completed the Create Annex VII module. You now know how to create, save as draft, edit, sign and send an Annex VII to DIWASS.
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Receive transport instruction email
As a carrier you receive an email from Travas as soon as the consignor has signed and sent the Annex VII. The email contains all relevant transport details and a direct link to sign.
The email shows: transport type (Green list), waste stream, weight, proposed date, loading address and unloading address. Click 'Open transport and sign' to open the transport overview.
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You do not need to create an account on the Travas platform. The link in the email gives you direct access to the transport overview. The link is unique and personal to this transport.
- 1Check the transport details in the email: type, waste stream, weight, date and addresses.
- 2Click Open transport and sign to open the transport overview in your browser.
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Open transport and view Annex VII
After clicking the link in the email, the Transport overview opens. You will see the transport details on the right and a signing screen on the left. Review the Annex VII before signing.
Transport overview
Left: signing screen with name, location field and signature field. Right: transport details with type, date, quantity, waste stream, loading and unloading address. Click 'View Annex VII Shipment 1' to open the document.
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View Annex VII
Click 'View Annex VII Shipment 1' to open the official document in a popup. Check all details: parties, quantity, date, carrier, waste codes and countries.
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Check box 12 of the Annex VII: this is the consignor's declaration and the signature is already filled in here. Box 5 contains your company details as carrier.
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Sign as carrier
After reviewing the Annex VII, enter your name and place of signing and place your signature. Click Sign as carrier to confirm that your company accepts the transport.
Name and location entered; signature placed in the field. Click 'Sign as carrier' to confirm.
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- 1Check that your name is correct in the field Name.
- 2Enter your place of signing in the field Location.
- 3Draw your signature in the signature field using your mouse, trackpad or finger on mobile.
- 4Click Sign as carrier.
After signing, the message appears Annex signed. The transport is ready for the driver or vessel operator. You are taken directly to the screen for inviting drivers.
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Invite drivers
After signing, the Invite drivers screen opens automatically. Here you grant the driver(s) or vessel operator(s) who will actually carry out the transport access to the Annex VII. You have four options.
Invitation screen after signing
After signing: QR code on the left, invite driver(s) by email in the middle, transport details with Annex VII download on the right.
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| Option | How it works | Suited for |
|---|---|---|
| Scan QR code | The driver scans the QR code with their phone and opens the loading screen directly | Driver is present at loading |
| Copy link or WhatsApp | Copy the unique link or send via WhatsApp to the driver | Driver receives link on their phone |
| Send invitation email | Enter the driver's name and email address and click 'Send invitation email(s)' | Email trail required for documentation |
| Download file | Download the complete Annex VII file and hand it over physically to the driver | Driver has no digital access |
Send invitation by email
Enter a name and email address for each driver. You can add multiple drivers via '+ Add driver'. Click 'Send invitation email(s)' to send all invitations at once.
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Confirmation sent
The message 'Invitations sent.' appears in the top right. The drivers receive an email with a unique link to the Annex VII.
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Share via WhatsApp
Via 'Share via WhatsApp' WhatsApp Web opens with the transport link already filled in as a message. The driver receives the link immediately and can open it on their phone.
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No contact details for the driver or vessel operator? Use the Download Annex VII file button at the bottom right and hand it over physically. This skips the digital signature and the transport is marked as completed manually.
Related module:
See the complete flow that the driver (or vessel operator) follows after receiving the invitation.
See the complete flow that the driver (or vessel operator) follows after receiving the invitation.
✓
Module complete
You have completed the Carrier instructions module. You now know how to receive a transport instruction as a carrier, review the Annex VII, sign it and invite your drivers.
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Receive transport invitation email
As a driver (or vessel operator) you receive an email as soon as the carrier has invited you for a transport. The email contains all relevant details and a link to start the transport.
The email shows transport type, waste stream, weight, date, loading address and unloading address. Click 'Open transport and related details' to open the loading screen.
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You do not need an account on the Travas platform. The link in the email gives you direct access to the loading screen. You register the loading weight, take a photo of the weighbridge ticket and sign digitally.
- 1Check the transport details in the email: type, waste stream, weight, date and addresses.
- 2Click Open transport and related details to open the loading screen.
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Complete the loading screen
The Loading screen has three blocks: transport and driver details on the left, loading weight and weighbridge ticket in the middle, signature on the right. Fill in all fields before departing.
Loading screen when opened
Left: loading location (Recycling BV), unloading location (Papierfabrik Rhein GmbH) and driver details. Middle: enter loading weight and volume, upload weighbridge ticket. Right: place signature and 'Sign and depart' button.
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Loading screen fully completed
Loading weight 20,000 kg, loading volume 40 m3, licence plate 12-BHD-3 entered, weighbridge ticket uploaded as file.
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Use the Open in navigation button to open the loading location directly in Google Maps or another navigation app on your phone.
| Field | What to enter |
|---|---|
| Name (driver) | Your name, often pre-filled |
| Licence plate | The vehicle registration plate |
| Loading weight | The weight from the weighbridge or waybill, in kg |
| Loading volume | The volume in m³ |
| Weighbridge ticket photo | Take a photo of the weighbridge printout or display; alternatively upload a file |
| View Annex VII | Optional: review the transport document using the button at the top right |
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Sign at loading and depart
Once all fields have been filled in, place your signature on the right side of the screen. Then click Sign and depart. The departure time is recorded automatically.
Place signature
Signature placed in the field on the right; all other fields completed. Click 'Sign and depart' to start the transport.
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After signing: route map
After signing, the 'Safe travels!' screen appears with a route map from loading to unloading location and a timestamp. The 'Arrived? Start the unloading screen' button will be visible upon arrival.
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Loading has been confirmed. The carrier and importer automatically receive an email that the transport has departed. Keep this screen open on your phone during the journey.
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Complete and sign the unloading screen
After arriving at the unloading location, click Arrived? Start the unloading screen. The unloading screen has the same layout as the loading screen: unloading weight, weighbridge ticket photo and signature.
Unloading screen when opened
The unloading screen shows the unloading location (Papierfabrik Rhein GmbH) and the departed loading location with timestamp. The unloading weight is pre-filled from the loading screen. Verify this and adjust if necessary.
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Place signature and confirm
Signature placed. Click 'Confirm arrival and sign' to confirm the unloading. The arrival time is recorded automatically.
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The unloading weight has been copied from the loading weight. Adjust it if the actual unloading weight differs. The arrival time is recorded automatically upon signing.
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Transport complete: QR code for recipient
After signing the unloading screen, the Transport complete screen appears. A QR code is shown that an employee at the unloading location (importer) can scan to digitally confirm receipt. The link is also automatically sent by email to the importer.
'Transport complete' screen: QR code on the left, transport details on the right. Both locations (loading and unloading) are marked green with a timestamp. Ask the importer or an employee at the unloading location to scan the QR code to confirm receipt.
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The QR code gives the recipient direct access to the confirmation screen. They can also use the link from the automatic email they received earlier. Both options lead to the same screen.
Your role as driver is now complete. The importer confirms receipt digitally via the QR code or email, and then submits the recovery statement. No further action is required on your part.
Related module:
See what the importer does after scanning the QR code or clicking the email link.
See what the importer does after scanning the QR code or clicking the email link.
✓
Module complete
You have completed the Driver: loading & unloading screen module. You now know how to start a transport as a driver, register the loading weight, sign, carry out the journey and confirm the unloading.
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Receive emails: transport en route and arrived
As an importer you receive two automatic emails from Travas during the Annex VII procedure. The first notifies you that the transport has departed. The second notifies you that the transport has arrived and asks you to confirm receipt.
Email 1: transport departed
This email is informational: the transport is on its way to your location. No action required. The email shows the driver (Henk Jan Smulders), the licence plate (12-BHD-3), the loaded weight and both addresses.
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The email is sent in the language of the recipient based on the country. Importers in Germany receive the first email in German, subsequent messages in Dutch.
Email 2: transport arrived, confirm receipt
This email asks you to confirm receipt by completing boxes 13 and 14 of the Annex VII. Click 'Confirm receipt' or scan the QR code shown by the driver.
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You can start the receipt confirmation in two ways: via the link in the email, or by scanning the QR code the driver shows on their phone after unloading. Both lead to the same screen.
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Confirm arrival: sign box 13
After clicking the link or scanning the QR code, the Confirm arrival screen opens. This screen has three steps at the top: Sign for receipt, Verify quantity and Recovery statement. Complete them in order.
Step 1: box 13 empty
The screen shows a deadline (confirm receipt before the indicated date) and the form for box 13: name, place of signing and signature.
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Step 1: box 13 completed
Name and location entered, signature placed. Click 'Sign and continue' to proceed to step 2.
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Legal requirement: box 13 must be completed within 2 working days of receipt of the waste (WSR Art. 18 para. 8).
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Verify received quantity: box 14
After signing box 13, you are automatically taken to step 2: Verify quantity. The unloading weight entered by the driver is pre-filled here. You can adjust this if the actual received weight differs.
Also check the Facility type field at the top of this screen: choose Recovery or Laboratory depending on how the waste will be processed. This choice determines which boxes of the Annex VII are completed.
Box 14 shows the unloading weight (20,000 t) and volume (40 m3) as entered by the driver. A message 'Loading weight was 20,000 t, adjust if different' alerts you to possible discrepancies. Click 'Confirm receipt' to continue.
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If the received weight differs from the loading weight, adjust the value here. The discrepancy is recorded in the file and visible to the consignor.
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Submit recovery/disposal statement
Step 3 is the Recovery or disposal statement. You declare on behalf of your facility that the recovery or disposal of the waste has been completed. This statement is a legal requirement.
Complete and sign the statement
Operation R3 selected, processing completion date entered (25-05-2026), name and location entered, signature placed. Click 'Submit statement and sign'.
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| Field | What to enter |
|---|---|
| Operation (R or D code) | The applicable R code (recovery) or D code (disposal), carried over from the Annex VII |
| Date of completion of operation | The date on which the recovery or disposal was completed (required field) |
| Name | Name of the facility operator |
| Place of signing | Location of signing |
| Signature | Signature of the facility operator |
File fully complete
All three steps are green: carrier signed (box 5), arrival confirmed (boxes 13+14), statement submitted (box 19). The Annex VII procedure is now fully complete.
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The file is fully complete. The consignor automatically receives an email that the procedure has been completed. All signed documents are available in the consignor's project archive.
Legal requirement: the statement must be submitted as soon as possible, no later than 30 days after completion of the recovery operation, and in any case no later than 1 year after receipt of the waste (WSR Art. 18 para. 9).
Related module:
See how the consignor receives the completion feedback and closes the file.
See how the consignor receives the completion feedback and closes the file.
✓
Module complete
You have completed the Importer: confirm receipt module. You now know how to confirm arrival as an importer, verify the quantity and submit the recovery/disposal statement.
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Open contract from the action list
The Green List Waste Transfer Contract is a legally required contract between the consignor and the recipient (importer) for every green list shipment. Travas generates this contract automatically as soon as you create a project. The action to sign it appears in the action list on your organisation dashboard.
In the action list on your organisation dashboard you will find the action 'Sign the Green List Waste Transfer Contract'. Click the link to open the contract.
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The contract appears as an action on the organisation dashboard, not on the project dashboard. You can also open the contract via Document management on the project dashboard and then the Generated documents tab.
Legal requirement: the contract must be concluded and binding no later than the moment the Annex VII document is completed (WSR Art. 18 para. 10).
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Complete the contract
The contract form consists of two panels: input fields on the left and a live preview of the contract document on the right. The consignor and recipient details are pre-filled from the project. You complete the shipment details.
Form on opening: parties already filled in
Consignor (Recycling BV) and recipient (Papierfabrik Rhein GmbH) are automatically filled from the project. The shipment details are still empty: destination country, waste code and description still need to be added.
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Other fields: exporting company and import facility
The fields exporting company, export country, import facility and import country are also pre-filled. Scroll down to verify. The preview on the right shows the contract text, including the four contract articles.
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Fully completed contract
Waste code B3020 entered, waste description added. The preview on the right has been updated and shows the full description of the waste stream.
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| Field | How to fill in |
|---|---|
| Consignor | Automatically from project |
| Recipient | Automatically from project |
| Destination country | Automatically from project |
| Waste code | Manual: the Basel/OECD code of the waste stream (e.g. B3020) |
| Waste description | Manual: full description including EWC code |
| Exporting company / country | Automatically from project |
| Import facility / country | Automatically from project |
3
Save and sign
Click Save at the bottom right to save the completed contract. The Sign button will then appear at the bottom left. Signing takes two steps: place signature and confirm.
After saving: contract available in documents
After saving, the message 'Green List Waste Transfer Contract saved.' appears. The contract is now listed as a generated document in the project documents.
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Sign button at bottom left
After saving, the 'Sign' button is available at the bottom left of the form. Click it to place your signature as consignor.
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Place signature
The signing screen shows your name, location and the signature from your account settings. Click 'Sign contract' to proceed.
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Final confirmation
Second confirmation: click OK to definitively sign the contract. After OK you can no longer modify the contract.
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After clicking OK, the message Contract successfully signed. The button at the bottom changes to Invite recipient to sign. Your signature is now visible in the preview on the right.
Toast: 'Contract successfully signed.' The button at the bottom left has changed to 'Invite recipient to sign'. The consignor's signature is visible in the preview on the right.
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4
Invite recipient to sign
After your own signature, invite the recipient (importer) to co-sign the contract. Click Invite recipient to sign at the bottom left and enter the name and email address of the contact at the importer.
Send invitation
Enter the name and email address of the contact at the recipient. Click 'Send invitation' to send the email.
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The confirmation 'Signing invitation sent.' appears in the top right.
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Status: awaiting recipient
In the contract preview the consignor's signature is already filled in. The recipient's section is still empty. The 'Invite recipient to sign' button is available to resend the invitation if needed.
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The invitation link sent to the recipient is valid for 7 days. If the recipient does not respond, you can send a new invitation via the 'Invite recipient to sign' button.
5
Recipient signs and contract is complete
The recipient receives an email with a personal link. After signing, you as consignor receive a confirmation and the contract is fully concluded.
Email to the recipient
The recipient receives the email 'You are invited to sign a document' with the 'View and sign' button. The link is valid for 7 days.
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Recipient places signature
The recipient opens the link, sees the full contract and enters their name, location and signature at the bottom. Click 'Sign document' to confirm.
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Consignor: confirmation and action list cleared
Once the recipient has signed, the message 'Document signed successfully.' appears on your dashboard. The contract action has disappeared from the action list.
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Fully signed contract
The contract document shows both signatures: consignor (Stefan Sengers, Nijmegen, 25-05-2026) and recipient (Hans Muller, Krefeld, 25-05-2026). The contract is legally binding and available in the project documents.
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The Transfer Contract is fully concluded. Both parties have signed. The contract is available via Document management › Generated documents on the project dashboard.
✓
Module complete
You have completed the Sign transfer contract module. You now know how to complete, save, sign the contract and invite the recipient to co-sign.